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If you are a central government or state government employee then you are eligible to take a @GOV.in ID or NIC Mail ID and this ID will be assigned to you at no cost as the NIC website says. This is the guide you need to create NIC mail ID.
The @gov.in which is also NIC Mail id can be created based on the request of the organization or ministry on where you are posted. NIC will create two types of NIC Mail ID, one is based on the name and the other is based on your designation in that department. Officers whose work is like dealing with the public are assigned with Designation based email IDs.
How to Register For Creation of NIC Mail ID
The process of creation of NIC Mail ID starts with an online form which can be filled up by clicking here. On clicking on the link given here, you will be redirected to the eFORMS page of NIC where you can register your application for the @nic.in or @gov.in ID creation.
On this page, click on Continue to proceed. As you click on continue, the page will be scrolled down and you will be shown several options. If you are going to create a new NIC Mail ID, then click on Registration Forms.
The process of NIC Mail ID creation starts with providing Email ID of your own. Provide your email ID and click on continue.
On doing this, it will show you a note to confirm your email id to proceed further. Click on Yes to continue.
After that, you have to provide the mobile number. As you give your mobile number, click on Continue.
You have entered both your email ID and mobile number. An OTP will be sent to the provided email id or phone number. Enter that OTP in either of the respective boxes and click on Continue to verify the details you provided. The following image shows you the content.
Now you are ready to provide some of your user profile details and your organizational/departmental details.
On the first step, you have to provide your personal information like Username, Employee code, the Telephone number of office, your designation, the state where you are posted, district name and pin code.
Enter all these details. Note that the box with asterisk mark is mandatory to fill. As you fill your personal information, click on Continue to fill Organizational information.
The organizational information requires Organization category, Reporting/Nodal/forwarding officer email, name, designation, mobile number, and telephone number.
Fill the details information in the respective box. As you fill all information, click on Submit.
After you submit the online application form, a PDF file is generated. Take the printout of the online application form and get this certified from the competent authority and contact the nearest NIC cell where they will scan and upload the certified printout copy to the website.
You can also upload your single user application form to the NIC website of your own and track the status of the application.
How to Upload Single User Subscription Form to Complete the process of NIC mail ID Creation.
To upload on your own, follow these steps.
Open the eFORMS website of NIC. Click on Continue on the homepage and you will be scrolled down to several options. Click on Track Form Status.
On doing this, you will be asked to provide the email id that you provided while registering for authentication. Provide the email and click on Continue.
After that, you have to enter your phone number and the OTP sent to your phone or email to verify the details and login to your user profile. As you successfully logged into your account, you will have many options on the home page. Click on Email. Provide the details required in the form and give your @gov.in ID or NIC Mail ID preferences and proceed further.
As you complete all the formalities you will be directed to the dashboard of your user profile where you can track your applications.
To upload your single-user subscription form, click on Pending Request section, then Click on Action from the list of pending requests. As you click on Action, a drop-down menu will open where you can click on Upload Scanned copy option and upload your certified scanned copy.
Follow the uploading procedure by selecting the scanned copy and complete the process of uploading. Some images are shown below for your reference.
When the upload is successful, it will show the following message.
As you complete the upload process, the status of your pending request will be changed to Pending with Reporting/Nodal/forwarding officer.
The concerned reporting officer will approve your application and on completion of the approval of your application, you will receive a message on your mobile phone with NIC Mail ID and password.
To avail services of Government or to activate the @gov.in ID, go the mail.gov.in website and change the password and log in to your Mail Page.
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